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Showing posts from June, 2012

How to Manage Document Version Control During Communications Campaigns

You've spent all this time working to get your communications right--whether you're the client, the manager, or the communications officer--and suddenly you see an 'older' version when the director sends out his/her message or it shows up on the corporate website. Then you swear out loud and realize that the reason you're seeing one of the changes from several versions ago is because someone made a boo-boo and pulled up the wrong non-final version. This is going to happen. In Communications work, we see a lot of versions of numerous documents via email, especially, causing challenges for version control. For these very situations, I purposefully have the following file naming convention so people know they have the latest version.  I "time-stamp" them. That means when I did my 'save-as', I captured the date and time in the document's file name. I do it ever time. Always. And it has consistently saved my bacon. Also, by doing it th